Efficient. Systematic. Audit-proof.

Safety begins with the right decision.

Automated review processes, transparent approvals, and digital traceability — with Compliance Approval.

PROXORA Third Party Management 360
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Flexible processes & approvals

Freely define request types, roles, and approvals — automatically or role-based

AI capture of master data

Automatically pre-fill, check, and quickly confirm data from documents

Comprehensive reporting

Interactive dashboards with drilldown capabilities – for deep insights into activities and beneficiaries
Regular challenges with approvals and authorizations

Problems with the approval process?
We have the solution.

Approvals, permits, and reviews can be time-consuming, error-prone, and non-transparent. Compliance Approval not only supports you in the structured approval of activities, but can also be used to:

  • Manage policies & procedures digitally in a user-friendly way
  • Integrate compliance policies directly into digital workflows
  • Map guidelines and approval processes simply and efficiently

This makes complex processes transparent, comprehensible, and easy to manage.

Q

Complex processes create uncertainty

Different request types and processes delay decisions and increase the risk of errors in the case of special requirements, e.g., for public officials.

Full process control

With flexible request types and individually configurable process steps, you maintain an overview — each step is clearly defined and customized.
Q

Approval levels are confusing

Different roles, value limits, and conditions make approvals complex and prone to errors. Delays and uncertainties arise.

Clear responsibilities

Role-based, customizable approval levels ensure clear responsibilities, automatic decisions, and consistent approval processes.
Q

Manually checking value limits is prone to errors

Compliance with value limits for gifts or activities is often checked too late or inaccurately, increasing compliance risks.

Automatically check value limits

Automatic monitoring of minimum and maximum values, including country- and person-specific limits, prevents errors and ensures compliance.
Q

Data has to be painstakingly maintained

Master data from documents, different currencies, or recurring checks cause a lot of manual work.

Automated processes with AI

AI-automated data collection, currency conversion, and periodic verification processes save time and ensure consistent data.

… also suitable for particularly critical applications

For areas with increased compliance risks — e.g., healthcare or collaborations with healthcare professionals — our solution supports seamless review, documentation, and approval.

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Why PROXORA Compliance Approval?

Compliance Approval provides you with a comprehensive solution that combines digital processes, regulatory security, and practical applicability. The following advantages show how you can manage applications, approvals, and risks efficiently, transparently, and in a future-proof manner.

Flexible request types and processes

Request types and process steps can be customized — from grants, gifts, hospitality, events, sponsorship, and donations to conflicts of interest.

Requirements can be flexibly taken into account for each type of person, such as specific questions for public officials. This ensures that every approval process remains tailored, transparent, and adaptable to your specific needs.

Check participants carefully

All persons recorded, such as external grant recipients, are automatically checked against internal sanctions lists and compliance databases. Matches can be reviewed in detail and confirmed by the applicant, ensuring that no sanctioned persons receive grants and that public officials are assigned to the correct person type.

Self-service & customizability

Administrators can customize questionnaires, texts, email templates, and value limits themselves. The graphical editor allows for flexible question types, dependencies, and risk values — changes do not affect activities that have already been submitted.

Comprehensive reporting

Interactive dashboards with drilldown capabilities enable detailed analyses of activities and beneficiaries. All relevant data is presented in a transparent and comprehensible manner. Reports and analyses can be seamlessly integrated via the PowerBI interface.

Download the Compliance Approval Factsheet (DE version) and get all the details at a glance

    Compliance Approval Answers

    Frequently Asked Questions

    Would you like to know how digital approval processes work and what advantages they offer for your compliance management? We have compiled the most important questions and answers for you here.
    What is a compliance approval system?
    A compliance approval system digitizes approval and authorization processes for compliance-related transactions. It ensures that decisions are documented, traceable, and compliant with regulations — for example, in the case of donations, invitations, third parties, or contracts.
    Why are digital approval processes important in compliance management?
    Manual approvals via email or Excel often lead to a lack of transparency, delays, and incomplete documentation. Digital approval processes create traceability, reduce errors, and strengthen compliance security throughout the company.
    What risks arise from missing or unclear approval processes?
    A lack of transparency can lead to regulatory violations, liability risks, or damage to reputation. In addition, in the event of an audit, it is often difficult to prove who approved what and when. A structured approval system minimizes these risks through clear responsibilities and automatic documentation.
    For which use cases is an approval system suitable?
    Typical use cases include gifts and invitations, donations and sponsorship approvals, conflicts of interest, third-party due diligence, contract reviews, and internal policy exceptions. In short, anywhere where decisions are relevant to compliance.
    How can an approval process be integrated into existing compliance structures?
    Modern systems offer interfaces to policy portals, whistleblower systems, or TPRM solutions. This allows processes to be seamlessly linked and centrally controlled — without any additional effort for specialist departments.
    What requirements should a good approval system meet?
    Important factors include user-friendliness, flexible process design, audit trail, reporting function, and data protection compliance. Only when specialist departments and compliance teams can work equally efficiently will the added value be sustainable.
    How can an approval system improve collaboration between compliance and specialist departments?
    A central approval tool creates transparency and clarity. Decisions are made faster, questions are reduced, and approval processes are shortened — without compromising compliance controls.
    Is a digital approval system audit-proof?
    Yes, if it meets the requirements for documentation, audit trail, and data integrity. All steps must be automatically logged and stored in an unalterable manner in order to withstand audits at any time.
    How complex is it to introduce an approval system?
    That depends on the scope of the processes. As a rule, standard workflows can be implemented within a few weeks. Good preparation is important: clear guidelines, defined roles, and coordinated approval paths.
    More questions? We're happy to help!

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    Why PROXORA?

    As a pioneer in compliance IT tools, PROXORA offers tried-and-tested solutions that are specifically tailored to the needs of companies that want to manage their risks efficiently. Benefit from our many years of experience and our innovative technologies.
    Wolfgang Sprung, Head of Third Party Risk

    Christoph Boosz

    Head of Compliance Approval

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    Peter Thomas

    Senior Manager Advisory & Sales

    Our smart solution for intelligent
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